Ways to Volunteer | Girl Scouts of Montana and Wyoming

Troop Team Volunteer Roles

Be the troop leader that supports her every week—the one that watches her smile get bigger as she grows more confident. Mentor a Girl Scout Cookie Professional during cookie season so she can earn enough to reach the goals she and her troop set. Or work with other adults to provide the kind of behind-the-scenes support that makes it possible for her to make amazing new memories at Girl Scouts.

Whether you can give a few hours, a few weeks, or a few months, volunteering with Girl Scouts is flexible, fun, and you will be making a difference in the lives of girls.

Troop Administrator

Manage communication. REQUIRED TROOP ROLE

Volunteer Coordinator

Ensure girl/volunteer ratios are met.

Girl Program Mentor

Facilitate programming. REQUIRED TROOP ROLE

Outdoor Coordinator

Assist with outdoor activity planning.

Product Sales Manager

Organize financial literacy programs.

Event Coordinator

Assist with troop event planning.

Troop Treasurer

Maintain accurate troop financial records.

Safety Specialist

Ensure proper safety measures are in place.

TROOP ADMINISTRATOR toggle arrow

Troop Administrator registers the troop and renews memberships annually and serves as the main point of contact for council staff. By becoming a Troop Administrator, a volunteer agrees to read and respond to communications from staff including (but not limited to) requests for troop information, meeting requests, and troop support conversations. Communications from GSMW staff may be received in the form of a phone call, email, and/or monthly newsletters.

Other duties include:

Communicating the date, time, and locations of meetings and activities
Maintaining girl participation records (i.e. attendance, awards received, badges earned)
Obtain parent permission and council approval for activities and outings
Coordinate with the girl program mentor to update meeting information in the Volunteer Toolkit
Maintain communication with council and keep troop team informed of updates, news, and events
Coordinate with all volunteers of the troop to ensure goals and duties are in place
Attend Service Unit Meetings and communicate information to troop and troop team

GIRL PROGRAM MENTOR toggle arrow

Girl Program Mentor facilitates girl-led planning, preparation, and implementation of the Girl Scout Leadership Experience (GSLE) for one or more grade levels, utilizing resources including Journeys, Girl Scout Handbooks, and the Volunteer Toolkit. The Girl Program Mentor will also coordinate with other team members to organize outings and activities that align with the Journey’s theme.

PRODUCT SALES MANAGER toggle arrow

Product Sales Manager, otherwise known as the “Cookie Mom” or “Cookie Dad”, organizes and carries out product sales, submits monies and reports by deadlines. Ideally, it is recommended for each troop to have one Product Sales Manager for each financial literacy program, Fall Nuts and Candy and Cookies.

Other duties may include:

Receive, organize, and distribute troop program materials, products, payments, and incentives
Attend Financial Literacy program trainings administered by either GSMW or the Service Unit
Educate girls and parents in goal setting, safety, product, ordering, delivery, and responsibility
Ensure the Girl Program Mentor understands how to incorporate product program aspects when facilitating the GSLE
Maintain contact with the Troop Administrator, Service Unit Product Sales Manager, GSMW Product Sales Manager, and Member Experience Manager throughout the duration of the financial literacy program
Submit all reports and balances due to council by the deadline

TROOP TREASURER toggle arrow

Troop Treasurer will establish and maintain accurate troop finance records, ensuring one adult unrelated to the treasurer is also on the troop’s bank account (preferably the Troop Administrator and/or Girl Program Mentor). This volunteer also submits the Troop Annual Financial Report and other required paperwork by the June 30 deadline each year.

TROOP VOLUNTEER COORDINATOR toggle arrow

Troop Volunteer Coordinator will ensure safety requirements are upheld, as assigned (this could include troop meetings, cookie booths and/or travel).

OUTDOOR COORDINATOR toggle arrow

Outdoor Coordinator works with the Girl Program Mentor to ensure that the outdoor activities support the GSLE, as well as, to ensure that girls are participating in the design and planning of outdoor activities. The Outdoor Coordinator will also work with the Safety Specialist to guarantee all outdoor activities meet safety requirements. Finally, this volunteer will submit any and all necessary forms to the council office for approval.

Troop Outdoor Coordinators are required to complete GSMW Outdoor Training found in gsLearn. They may also want to take girls on overnight camping trips or host a cookout, in order to do this; these volunteers must attend an in-person Outdoor Training practical session.

EVENT COORDINATOR toggle arrow

Event Coordinator will collaborate with the Girl Program Mentor to ensure events support the GSLE, as well as, to ensure that girls are participating in the design and planning of events. The volunteer will also work with the Safety Specialist to guarantee all events meet safety requirements. Finally, the Event Coordinator will submit any and all necessary forms to the council office for approval.

SAFETY SPECIALIST toggle arrow

Safety Specialist is responsible for ensuring safety ratios are met for all meetings, activities, and outings. The volunteer will also review Safety Activity Checkpoints for all planned or proposed activities and outings. A Safety Specialist will serve as the designated first-aider or arrange for another first-aider to be present at all activities and outings and should ensure that a first aid kit is always present and accessible. Last but not least, the volunteer should collect and maintain Health History Cards for all troop members.

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