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Troop Trips & High Risk Activities

Troop trips can take a Girl Scout troop on a field trip to the nearest fire station, a trip to Yellowstone Park, or even a trip to Rome.  Wherever your troop trip takes you, GSMW will help provide a safe and memorable experience through our online Troop Trip & High Risk Activity Request process. 

If your troop is meeting somewhere other than your normal location / time, doing a high risk activity, or if your troop is going on a trip together, our online  Troop Trip & High Risk Activity Request Form* will guide you in providing the necessary information to GSMW, therefore aligning your activity / trip for required Girl Scout Insurance standards.


DOMESTIC TRIPS

Submit your Troop Trip & High Risk Activity Request Form at least TWO WEEKS BEFORE your scheduled trip.  Please read the first page of the form very carefully.  

Important Documents & Helpful Links
Prepare Your Submission

When submitting online forms, please be aware that they  ARE NOT  savable forms, so be prepared to include or upload the following information: 

  • Roster of all participants, adult and child, with phone numbers; Tagalongs are discouraged
  • Adults must be registered and background checked to serve as chaperones for the troop
  • Detailed travel itinerary (including start/end dates, addresses & times)
  • Name(s) of adult(s) certified in applicable trainings and date of certification (i.e. CPR & First Aid, Outdoor Training, Lifeguard, etc.)
  • Transportation plan including drivers, passengers, license numbers, and vehicle and auto insurance details
  • If using, provide GSMW Gift Card information including the girl’s name, card number, and CVV code
  • Additional insurance form (if non-Girl Scouts are attending OR for a trip lasting longer than 3 days and 2 nights)
Submit Your Request to GSMW

When submitting online forms, please be aware that they  ARE NOT savable forms. 

AT LEAST TWO WEEKS* BEFORE SCHEDULED TRIP

It is required that you submit the Troop Trip & High Risk Activity Form
at least TWO WEEKS before your scheduled trip. Troops wishing to use GSMW’s Product Sales gift cards can include them in this form. 

 Submit Troop Trip & High Risk Activity Form >>

*Trip leaders should aim to submit requests for domestic trips involving air travel
and/or multiple high risk activities at least one month before the trip.  


If needed, the Additional Insurance Form must be submitted no later than 14 business days prior to your trop. 

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INTERNATIONAL TRIPS

Complete the Online Intent for International Travel Form at least SIX MONTHS BEFORE your scheduled international trip.  Council is happy to help in the trip planning process as early as two years before your trip.  

Important Documents & Helpful Links

Trip leaders and Girl Scouts can find GSUSA’s guide books for international travel on GSUSA’s website.  These guides take leaders and girls step-by-step through initial trip planning, travel, and reflection after the trip.

Please be sure to review the following documents as you plan your trip or high risk activity. 

Essential Resources
Medical Forms & Authorizations
U.S. State Department Resources
  • Travel Resources
    Find important emergency information and resources for U.S. residents traveling abroad.
  • Smart Traveler Enrollment Program (STEP) 
    At the site, all travelers should enroll in the Smart Traveler Enrollment Program (STEP) to receive alerts and to be located in an emergency.
  • Travel Advisories
    Travelers should look at this site regularly during the planning process.
Prepare Your Submission

When submitting online forms, please be aware that they  ARE NOT  savable forms, so be prepared to include or upload the following information: 

  • Roster of all participants, adult and child, with phone numbers; Tagalongs are discouraged
  • Adults must be registered and background checked to serve as chaperones for the troop
  • Detailed travel itinerary (including start/end dates, addresses & times)
  • Name(s) of adult(s) certified in applicable trainings and date of certification (i.e. CPR & First Aid, Outdoor Training, Lifeguard, etc.)
  • Transportation plan including drivers, passengers, license numbers, and vehicle and auto insurance details
  • If using, provide GSMW Gift Card information including the girl’s name, card number, and CVV code
  • Additional insurance form (if non-Girl Scouts are attending OR for a trip lasting longer than 3 days and 2 nights)
Submit Your Request to GSMW

When submitting online forms, please be aware that they  ARE NOT savable forms.

AT LEAST SIX MONTHS BEFORE SCHEDULED TRIP

It is required to submit the Online Intent for International Travel Form at least SIX MONTHS before your scheduled international trip.  

Submit Online Intent for International Travel Form >>
 
AT LEAST TWO WEEKS* BEFORE SCHEDULED TRIP

It is required that you submit the Troop Trip & High Risk Activity Form
at least TWO WEEKS before your scheduled trip. Troops wishing to use GSMW’s Product Sales gift cards can include them in this form. 

 Submit Troop Trip & High Risk Activity Form >>

*Trip leaders should aim to submit requests for international trips involving air travel
and/or multiple high risk activities at least one month before the trip.  


If needed, the Additional Insurance Form must be submitted no later than 14 business days prior to your trop. 

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GSUSA GETAWAYS

Pre-planned “Getaways” are also available to your troop.  GSUSA has gathered amazing trip leaders and companies to give Girl Scouts all over the country a chance to canoe, act on Broadway, study astronomy, and more.

Getaways are short and affordable travel programs designed specifically for Girl Scout troops who want help planning an adventure-filled trip in the United States.  You pick the trips and the dates, and the activity providers will do the rest!  

Check out the list of trips and planning instructions

Are you wondering what your troop is ready for?

Start by looking at the Guide to U.S. Travel
Then, your next step might be checking out pages 8-11 in the 
Adult Guide to Girl Scout Global Travel.  Encourage your girls’
pursuit of travel by asking them about their travel dreams and goals.


   

 


Submit a Troop Trip & High Risk Activity Form

Contact Customer Care if you have questions or need help.

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